mastermind speaker

Mastermind events and corporate conferences are an excellent way for entrepreneurs and business leaders to develop their professional skills and build personal relationships with their employees. Mastermind conference planning takes considerable time, effort and expertise to execute without a hitch. Learn below how a professional event planner can help you plan a mastermind retreat you’ll never forget.

Why Hire a Professional Event Planner for Corporate Conferences

If you’re stuck trying to plan a mastermind retreat or corporate conference, you might find it challenging to focus on vital business dealings or enjoy the event. Hiring a professional event planner takes the weight off your shoulders and allows you to focus on business and kick back and relax once the day is done.

Treadway Events is equipped with the skills and experience to make corporate conferences unforgettable for all attendees, giving your company that extra edge. We have experience working with businesses of all sizes and trades, giving us the extensive knowledge to make your event stand out among the rest. Whether you’re looking to plan a retreat for business professionals or create a marketing campaign, Treadway Events is here to help you make your next business function a memorable experience for everyone.

Conference Planning Services

Treadway Events offers a host of conference planning services to help you create the perfect event, including:

  • Venue sourcing

  • Foodservice sourcing

  • Graphic and web design

  • Branding and identity

  • Talent buying

  • Social media marketing and advertising

  • Fabrication

  • Public relations

Our comprehensive services can help you achieve your creative vision for your next corporate event. We’ll help you through each step of the process, from planning and project management to event production and execution.


Treadway Events is a mastermind and corporate conference planner based in Portland, Oregon, one of the premier locations for your next event. Portland is a hub for entrepreneurs and small businesses with its expansive big city amenities and robust community, making it an excellent location for your next conference or retreat. Treadway Events can help you plan an event locally or nationwide, including some of these remarkable business locations:


Treadway Events aspires to help you create a buzz-worthy event and make your vision a reality. As a mastermind retreat and corporate conference planner, our goal is to help you get the most out of your event rather than spending your time focusing on its execution. Your guests will be so captivated by our immersive events that they won’t want to leave, creating a memorable experience for all attendees.

Whether you’re planning an event in Portland, OR, or another business hub in the nation, Treadway Events offers the best event planning in the industry. We have experience in multiple styles and types of events, giving you access to veteran event planners who can help you achieve your dream retreat or conference. Reach out today to start planning your next big event.

What Is a Mastermind Retreat?

Mastermind retreats are events for entrepreneurs who share a common interest. Sometimes members pre-establish the group, and other times, members don’t meet in person before the conference. Either way, those who attend the retreat collaborate and share ideas. These events are typically small-scale to provide a more personalized experience. The goal of a mastermind conference is to give those in attendance actionable advice.

Since the pandemic, many mastermind retreats have moved online rather than meeting face-to-face. Although this can still be an excellent forum for discussion, it doesn’t offer much time for personal connections. It can be easy to end a conversation earlier than you want to simply because the timer has run out. In-person retreats have an element of personalization and fun that virtual meeting spaces cannot create. If possible, plan for your members to convene in person.

Mastermind Retreat Schedule

The topics and conversations at these conferences are typically in-depth and require a lot of thought and discussion. For this reason, mastermind retreats are usually all-day or multiday events scheduled months before the meeting.

The day usually starts with a group breakfast before moving into a mastermind session. There’s usually a group activity after lunch and another fun event following dinner after the sessions are complete for the day. Although some mastermind retreats are solely dedicated to professional discussion, most successful conferences will allow for personal connections and conversations that span outside of the business world.

Typically, each day has two 90-minute sessions with a 15-minute break in between. These sessions should discuss business ideas, growth areas, recent innovations and anything else that can benefit the group. Each session grants the time to get individual feedback and orchestrate focused conversations about strategies, disadvantages of plans, business developments and new perspectives on topics. The time to share personal stories or dive deeply into a conversation that came up earlier in the day is during group activities and after the end of the sessions.

Tips for Planning Entrepreneurial Events

Planning a conference involves creating a unique experience that everyone will benefit from. Explore new perspectives and create an environment that is exciting and fun. Find ways to make your retreat stand out above the others and encourage conversation — even during presentations — by asking direct questions.

You should keep your guest list small. To encourage productive conversation that everyone participates in, you should have enough members to promote lively discussion and avoid having so many that some don’t get the opportunity to speak.

The little details can make or break your experience. Thought-out meals, reliable transportation and seeking out late-night conversation spots will enhance the productivity of your conference. Consider hiring a professional with project management services to ensure you don’t miss these minor details.


The location of your event is just as important as the nearby locations to continue your discussions. You want your event to be far enough away from the hometown of all members where possible. Distance will eliminate distractions and interruptions from people outside of the group.

If you’re hosting a weekend-long event, you want everyone to stay in the same place. Whether you book hotel rooms or find a large AirBnB is up to you, but the point is to keep everyone together. Doing so will encourage discussions after the day has ended and allow for late-night or early morning discussions that might not happen otherwise.

Choosing a location with a unique touch is a good idea too. If you’re entirely unfamiliar with the area, do some research ahead of time to discover fun things to do, local bars to sit at or late-night restaurants to visit. Doing so will pique the interest of the group members and encourage the conversation to expand beyond the event times.


Tasty meals and signature cocktails make excellent opportunities for conversation. Crafting a complete and unique menu can create a welcoming environment that everyone comfortably enjoys. You can make all your meals, reserve tables at restaurants or create a fun combination of both so everyone can experience an array of food.

If you’re planning to book your stay in a more remote location, you could offer to cook throughout the weekend. A nice barbecue or potluck can spark personal conversations and open the floor for continued discussions. On the other hand, making time to sit down with reservations can add a professional touch, and your team may appreciate the ambiance.

Make sure you put together a menu that will please everyone. This may mean offering various types of food or proposing substitutes for dietary restrictions. Reach out to everyone before the event and ask if there are any allergies or preferences that you should consider.

Fun Events

The fun doesn’t stop once your mastermind sessions are over. Find fun activities to do with your group. You could suggest a hike, tour of a brewery, attend a seminar or any other activity that will encourage a relaxing environment for productive conversation.

You don’t need to plan every minute of your retreat, and allowing for downtime will be well received. Some of the best conversations happen when you aren’t expecting them. Plus, getting to know your team outside of a business scope will create stronger bonds between members and encourage recurring conferences.

Treadway Events for Entrepreneurial Conferences

Treadway Events is a full-service event planning company that strives to exceed expectations and bring your visions to life. We take charge, create buzz and implement designs that leave attendees wanting more. For a perfect intimate retreat, trust our experience in corporate event planning to make your event a success.

We know that mastermind retreats are a fantastic way to build community with others in your industry, and we want you to be able to focus on those thoughtful discussions rather than figuring out the little details. That’s what we do. We know we can create an unmissable event with creative development, event production and project management services that will make your team even more excited about attending.

If you are interested in learning more or would like to schedule an event consultation, please contact us here.

Speak To An Event Pro

This was our organization’s first event, and I’m a hands-on person; I could have given the team more to do for us. But we were pleased with the company’s marketing and social media efforts for us–polished and great quality!

Jeri Shumate, Lifeline Connections

Treadway Events helped with the Taste of Parkrose 2018. Brandon and his crew helped the event run smoothly, and planning the event was much less stressful with them around. Event set-up, promotions, vendor coordination, etc.–Great service at a great price. We look forward to working with Brandon in the future.

Kate Coenen, Historic Parkrose

We partnered with Treadway Events for a promotional holiday event. Very professional, well priced and great service!”

Martine Monace, Dannon Company - YoCream International